Why Email Archiving?

By Laurie Head
AIS Network Vice President

Why email archiving?  Well, from the knowledge management perspective, valuable information is contained within our everyday email conversations, and yet that vast knowledge repository is typically not documented or stored using any formal means or framework.  Email archiving solves this problem, especially if it is designed with simple yet robust search capabilities.

However, information archiving also addresses several key business requirements, particularly for enterprises.  To start, consider:

  • legal discovery readiness
  • regulatory compliance
  • email storage optimization

Being prepared for legal discovery and regulatory events means knowing where data is stored and being able to collect, search, and retrieve that data in a short period of time.

Organizations must also be able to establish and enforce policies, which reflect specific regulatory and geographic market requirements that align with internal information governance strategies. When managed improperly, exposure to legal and compliance risks can be significant and challenge an organization’s ability to defend its processes. This can lead to costly fines, guilty verdicts and damaged reputations.

Also, keep in mind that because regulations mandate that data must remain in its original state (native format), robust search capabilities are needed.  An archive provides a centralized, searchable repository that provides end users with access to historical information.  We believe that this access should be simple and intuitive, with a familiar user experience that fits existing work habits and enables greater productivity.

Finally, an information archive should address all of these requirements while also supporting the dual IT objectives of centralizing email storage and reducing the cost and management complexities of exploding data volumes — both within managed systems as well as in the wild.

AISN has recently introduced a new cloud-based offering for enterprise email archiving — one that has a variety of attractive features, especially if you need to meet high compliance standards.  AISN’s next generation email archiving, Proofpoint Enterprise Archive™, offers a proven email archiving solution architected explicitly for the cloud.  It features ultra-rapid parallel email search capabilities for discovery, DoubleBlind Encryption™ as the industry’s only email archiving solution to secure against hacking or legal challenges, and unlimited storage with straightforward flat-fee pricing.

Read more about our new email archiving solution on our site’s email archiving page; it’s also briefly highlighted in our disaster recovery section.  Because we price email archiving on a case-by-case basis, you won’t find a pricing guide, so please be sure to contact us for a free quote.

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